GUIDE / 01
Take photos that help inform decisions
Rather than taking a large number of photos, capture the areas needed for assessment. Reports are easier to use when they distinguish changes before and after cleaning, persistent dirt, equipment deterioration, and areas to check next time.
- We record the condition before work and the results afterward.
- We report areas that were heavily soiled and areas where stains could not be fully removed.
- We also record potential repairs and locations where equipment needs to be checked.
GUIDE / 02
How to receive reports
Report recipients, the number of photos, and the items to document vary by store and head office. You can specify the level of detail required when requesting your initial estimate.
- We organize the information that store managers and head office need to see.
- It can be used not only for completion reports, but also for proposals for the next visit.
- Using store records together makes information easier to hand over and can help prevent recurrence.
GUIDE / 03
Work Often Requested Alongside Photo Reporting
Sample Report
Monthly Reports
Making Use of Reports
Key custody and access management
Store brand management system
Examples of information to share after restaurant cleaning and equipment work: before-and-after photos, work performed, outstanding issues, recommendations for the next visit, information to carry forward to a quote, and sample handover items for store records.
Monthly cleaning and equipment maintenance reports provide visibility into completed work, how quickly dirt returns, potential repairs, and recommendations for the next visit.
Photo reports after cleaning can be used to share results, suggest follow-up work, maintain store records, compare multiple locations, and report to head office.
GUIDE / 04
Request an estimate with a report
If you would like us to record before-and-after photos, outstanding issues, recommendations for next time, and details in the store record, please let us know the number of stores, work areas, and report recipients.
QUESTIONS / FAQ
Questions About How Photo Reporting Works
What kinds of photos are included in photo reports?
We record the condition before work, the results afterward, heavily soiled areas, outstanding issues, and areas to check next time. Rather than taking a large number of photos, we focus on making them easy for store managers and head office staff to understand.
How should photo reports be tailored for store managers and head office?
We organize the information. We provide the store manager with a completion report on the day of the work, and keep records in a format that headquarters can easily use for history management and future proposals. For multiple stores, using the same format makes comparisons easier.
Can photo reports lead to recommendations for the next visit?
This helps inform the next steps. We identify persistent dirt, equipment deterioration, potential repairs, and areas where pests are present, and record them as priority areas for the next visit. The findings can also be used to review cleaning frequency and service details. Send us the number of stores, areas to be worked on, and preferred work times to request a quote.
Can work reports from stores nationwide be standardized?
You can standardize report items such as before-and-after photos, work completed, outstanding issues, and recommendations for next time. Using the same format makes it easier to compare conditions by location, area, or brand.
How can I confirm that the work is complete if I am not present?
We record before-and-after photos, completion notifications, outstanding issues, and departure reports. Reporting can be tailored to the information needed by store managers, head office, and others.